Customer Satisfaction Surveys Work
Why should you bother?
The life blood of any business is good customer service. Although new customers are important good customer service will help generate customer loyalty and repeat business. With each satisfied customer your business will secure many more customers through word of mouth and you should always keep in mind that if you are not taking proper care of your customers there is always a competitor that will.
A customer satisfaction survey will help by not only identifying problem areas but will also demonstrate to your customers that you care and are proactive in looking for ways to improve the service that you provide.
Where to start?
Objective - As a first step decide what the main objectives of the survey are, in that way you will be able to retain focus and find it easier to decide what questions to ask.
Analysis - Consider how you will analyse the answers having completed the survey.
Bare in mind that ‘closed’ questions (where the respondents are asked to choose from a limited number of responses) are easier to analyse than questions that are ‘open’ (where the respondent can reply in anyway they want).
A great deal will depend on the likely volume of respondents, the higher the volume the more important it is to have an easy method of analysing the results.
Opportunity – As well as obtaining valuable market research data keep in mind that customer surveys are also a good way to publicise aspects of your service that your customers may not be aware of.
Before you publish the survey confirm that the questions you have asked will provide you with market research data that when analysed will help you make informed decisions.
Then, from a marketing view point read through the survey, confirm that you have phrased each question so that every opportunity has been taken to promote your business?
The ideal question will perform the following three functions:-
- Market research - provide valuable feedback to help you improve your customer satisfaction levels and in turn your business
- Marketing - promote aspects of your business
- Information/Education - advertise a service that you provide that your customers may not have been unaware of
For example:- Do you find the in-store baby changing facilities useful?
By asking this question not only will the store receive good feedback on the facility they provide but they will also advertise their baby changing facilities and promote themselves as a family friendly store beyond those customers who have a specific need for the facility provided.
Warts and all – to benefit most from a customer survey you need to be prepared to dig deep and accept the worst.
A well designed customer satisfaction survey will enable you to identify problems so that they can be addressed; regular customer satisfaction will prevent complacency and give you early warning on where you might be losing out to your competitors initiatives.
What are the questions you should ask?
Although it is a given that each business is likely to have specific and unique factors that are important in providing good customer services there are common areas that are relevant to all businesses be they a physical store, online internet store or a service industry. The following are some key areas to providing good customer service.
Communication - What do you do to make it easy for your customers to communicate with you?
When a customer telephones is the phone answered promptly; are enquiries about products or services properly handled? A good business will make every effort to ensure that whatever the customers query it is resolved by the right person, politely, quickly and fairly.
If a problem cannot be resolvable immediately do you promise to respond in a given time period and do you deliver on your promise?
Use a customer satisfaction survey to ensure that all your staff are considered by your customers to be helpful, courteous and knowledgeable.
Location – Are you doing everything you can to ensure that your customers find it easy to visit you, if a physical store, does it have good access and is it conveniently located?
Making it pleasant, making it easy - For a virtual business it is important to ensure that your website is aesthetically pleasing and easy to use.
Physical store or online website, is the store properly laid out, can your customers find what they need and is there sufficient information and help on hand to explain how a particular product works?
The right quality products – In addition to measuring the quality of the service that you provide you should ensure that the products and services that you provide match your customers’ requirements.
Value for money – Cheap or expensive is rarely a good measure, value for money is.
Do your customers consider that the products you sell or the services you provide are value for money, if not, why not?
Speed and attention – The majority of customers will want to be dealt with quickly but attentively.
Are you doing everything to prevent any delays?
Customers like to be treated as individuals, how do you treat your customers? Attention is important but so is a quick and satisfactory resolution of the query.
Demographics and Specific issues – Take the opportunity to profile your customers, for example what is their age group and where do they live?
The more knowledge you have of your customers the more information you will have to better target your business.
Provide your customers with an opportunity to document any specific problems that they may have had and provide contact details so that problems can be resolved and followed up.
What is next?
Having completed the survey analyse the results.
Trends – Identify common and specific areas where the service needs improving.
Ask yourself if any criticism is valid and is there anything that can be done to resolve or minimise the problem?
Training – Are the staff properly trained and do they have sufficient knowledge?
Where employee training programmes have been implemented have they made a positive contribution to the business and improved the customer service?
Follow-up – If a customer has raised a specific issue through completing a survey ensure that they are contacted and that their complaint is properly addressed.
Do not lose the opportunity to resolve a problem and keep a customer.
Continuously Monitor - Based on the survey results make changes and then re-measure by issuing further surveys.
To view a sample customer satisfaction survey for a store that demonstrates some of the above advice please visit:- Sample Customer Survey
So as you can see customer surveys are a great way to get inside your customers minds, & get valuable feedback to help you improve your business. Wether your business be online or offline, customer surveys are something that any business can use to their advantage.



